Executive Assistant - Placement Opportunity (Full-Time)

About Our Client & The Role

Double's EA Placement Team is recruiting for an outgoing and experienced Executive Assistant to support the Co-CEO of a fast-growing Healthcare IT company located in Boca Raton, FL. This is your chance to be a part of a passionate and innovative team that is transforming healthcare IT for the better. You will be inspired by their purpose and energized by their culture. As the ultimate support partner to the Co-CEO, you will play a crucial role in keeping the Co-CEO’s schedule running smoothly and efficiently. This is an exciting opportunity to make a significant impact and be at the heart of a dynamic company’s success.

Some Cool Accolades About the Company

  • Best Places to Work 2024
  • Inc. 5000 Fastest-Growing Private Companies in America 2023
  • Company of the Year 2023
  • Fastest-Growing Company of the Year 2022

This is a full-time position, that will require 4 days minimum in-office (potential flexibility to WFH on certain Mondays or Fridays, depending on Co-CEO’s schedule and needs).

What You Will Do

  • Organize and oversee the Co-CEO’s calendar, ensuring the prioritization of appointments, meetings, events, and travel arrangements
  • Act as the gatekeeper by screening inquiries and meetings to ensure the Co-CEO’s time is used efficiently
  • Process heavy travel and expense reporting in Concur
  • Arrange and manage travel logistics, including flights, accommodations, and itineraries ensuring a smooth experience by proactively anticipating the Co-CEO’s needs
  • Provide some personal assistance as needed
  • May require minimal after-hour support (evenings/weekends)

Your Skills and Abilities

  • Excellent verbal and written communication skills with exceptional follow-through
  • Proven ability to engage and collaborate with employees at all levels of the organization and interact effectively with customers and vendors
  • Skilled with technology and agile in learning new systems and processes
  • Confident enough to make high-level decisions independently, but not easily intimated by feedback regarding mistakes or changes
  • Highest level of discretion and ability to handle confidential information with care

Minimum Qualifications

  • Bachelor’s degree from a 4-year accredited college or university (preferred)
  • Minimum 5 years of experience preferably supporting C-level executives in a corporate/business environment
  • Proficiency in Google Workspace (Google Docs, Gmail, Google Calendar)
  • Experience using Slack and Concur

Benefits & Perks

Our client offers a robust benefits package: - Medical, dental, and vision coverage through Aetna, including company Health Savings Account Flexible Spending Accounts - Company-paid life insurance and disability benefits - 401(k) retirement plan with a company matching contribution - Generous Holiday and Paid Time Off, along with a Volunteer Time Off day to serve a cause of your choice - Paid Parental Leave - Voluntary life and accident/illness benefits for that extra protection you may want - Employee Assistance Program - Professional development opportunities including tuition reimbursement programs - Weekly catered breakfast and lunch, treadmill workstations, onsite dry cleaning, onsite car wash, zen room, onsite gym, and more!

If you are interested in learning more about this opportunity, submit your resume today!

Double is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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