Teaching specific time management techniques will allow your team to quickly put them into practice. It’s important to remember that one strategy won’t work for everyone, so offer several options (and be open to employees identifying their own solutions).
This technique serves as a great way to divide your day into blocks of time. Rather than changing tasks every half hour, time blocking has you working on one thing, such as content creation, for an extended period of time. The work gets finished and you’re not constantly switching contexts.
Similar to time blocking, task batching makes sure everything within one area of your work is complete before moving on to the next responsibility. An example of task batching is recording multiple podcast episodes in one day rather than one per week. This allows you to stay in your zone and focused on a single priority.
For those who have a hard time identifying what’s important and what’s not, the Urgent-Important Matrix is the perfect tool. It helps you take everything on your to-do list and categorize it based on—you guessed it—urgency and importance. Feeling paralyzed by the amount of work on your plate is no longer a challenge.
Design your ideal calendar
What do you want your day to actually look like? Contrary to popular belief, you can control your calendar more than you think. The key is designing your schedule upfront and blocking your time based on how you want your day and week to run. If you prefer meetings in the morning, block your afternoons so nothing can be scheduled during that time.
One of the best ways to manage your time effectively is to understand where it’s going. Track the number of minutes and hours you spend on each task throughout the day and evaluate whether that much time was necessary. See if you can do the task faster while maintaining the same quality the next time.
Customized Pomodoro technique
There are all kinds of time management apps to stay productive. With the Pomodoro method, you’ll set a timer for a specific amount of time while you remain actively working on just one task. Once you hear the buzzer, it’s time for a quick break.
Prioritizing in sets of 3
Part of managing your time means eliminating overwhelm. This technique has you focused on three priorities per day that will help you accomplish three priorities per week.